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Databricks Apps Adoption Playbook

Field vs Product framework for driving adoption

Sales Plays and Patterns

Owner: Field Enablement / Sales Strategy


App Archetypes Seeing Traction

Three distinct patterns of apps are gaining adoption:

flowchart LR
    subgraph Archetypes["APP ARCHETYPES"]
        BC["🎯 BUSINESS COCKPIT<br/>Full analytics stack<br/>for executives"]
        DV["🔬 DEEPLY VERTICAL<br/>Industry-specific<br/>AI-powered"]
        HZ["🛠️ HORIZONTAL<br/>Platform productivity<br/>tools"]
    end
    
    BC --> BusBuyer["Business Exec Buyer"]
    DV --> DomainBuyer["Domain Specialist Buyer"]
    HZ --> PlatformBuyer["Platform Team Buyer"]

Archetype 1: Business Cockpit Apps

Definition

An application that gives business persons a clear understanding of their business across the analytics maturity spectrum.

The Analytics Maturity Stack

flowchart TB
    subgraph Cockpit["🎯 BUSINESS COCKPIT APP"]
        P["PRESCRIPTIVE: What should be done?"]
        S["SIMULATIONS: Plan for scenarios?"]
        PR["PREDICTIVE: Where is business going?"]
        C["CAUSAL: What is causing current state?"]
        D["DESCRIPTIVE: Where is business now?"]
        
        P --> S --> PR --> C --> D
    end
    
    Cockpit --> Value["Business users get FULL VISIBILITY<br/>without SQL skills"]

Characteristics

Dimension Description
Target User Business executives, analysts, operations managers
Value Prop Full business visibility without technical skills
AI Integration Predictions, scenarios, recommendations
Data Needs Aggregated operational + analytical data
Databricks Fit Perfect—leverages Lakehouse + ML + Lakebase

Example Use Cases

  • Executive dashboard with scenario planning
  • Operations command center with anomaly detection
  • Sales forecasting with prescription recommendations
  • Supply chain visibility with risk simulation

Archetype 2: Deeply Vertical Apps

Definition

Applications that address a deep pain point for a customer or completely disrupt a process for specific industry tasks.

Characteristics

Dimension Description
Target User Domain specialists, industry practitioners
Value Prop Solve unsolvable problems or 10x process improvement
AI Integration Often leverages cutting-edge AI (diffusion models, etc.)
Data Needs Specialized, often proprietary data
Databricks Fit Good—leverages AI platform + data gravity

Example Use Cases

Industry Use Case Disruption
Manufacturing AI-based product design Replace months of R&D with generative design
Healthcare Clinical trial optimization Accelerate drug development timelines
Financial Services Real-time fraud network analysis Move from batch to streaming detection
Retail Demand sensing with external signals Replace spreadsheet forecasting

Archetype 3: Horizontal Apps

Definition

Applications that improve productivity within the platform for existing users OR reduce the barrier of entry for new user segments.

Characteristics

Dimension Description
Target User Platform users, data stewards, analysts
Value Prop Democratize capabilities, reduce skill requirements
AI Integration Often AI-assisted to lower skill barrier
Data Needs Works with existing platform data
Databricks Fit Excellent—extends platform value

Example Use Cases

App Type Description Value
Data Quality Checks Business/data rules defined by non-SQL users Data stewards don’t need SQL
Catalog Browser Visual data discovery for business users Analysts don’t need Unity Catalog expertise
Query Builder Natural language to SQL Business users can self-serve
Notebook Publisher Turn notebooks into shareable apps Data scientists become app builders

Guided Selling Triggers

Why Guided Selling Matters

FE often doesn’t recognize Apps opportunities even when present. These triggers help identify when to bring Apps into the conversation.

Conversation Triggers by Archetype

Customer Says/Does Apps Opportunity? Archetype Next Step
“We need a dashboard for executives” ✅ Yes Cockpit Qualify: What decisions? What data?
“Our BI tool isn’t working for business users” ✅ Yes Cockpit/Horizontal Demo: Self-serve analytics app
“We have ML models but can’t operationalize them” ✅ Yes AI App Explore: Model serving in app layer
“We need real-time visibility into operations” ✅ Yes Cockpit Qualify: What operations? Latency needs?
“Our industry has a unique problem no tool solves” ✅ Yes Vertical Explore: Custom app opportunity
“Data team is bottleneck for business requests” ✅ Yes Horizontal Demo: Self-serve data quality app
“We want to build a customer-facing portal” ⚠️ Maybe - Check: Internal or external? (External = wait)
“We need to migrate our Java apps” ❌ No - Defer: Not ready yet
“We need infinite scalability” ❌ No - Defer: Vertical scaling only today

Account Signals to Watch

Signal in Account Apps Opportunity? Why
Unity Catalog adopted âś… Strong Governance foundation ready
ML models in production âś… Strong AI App opportunity
Business users requesting data access âś… Strong Horizontal App opportunity
Large data footprint in Lakehouse âś… Strong Data gravity for Apps
Executive sponsor identified âś… Strong Top-down adoption path
Industry-specific pain point mentioned âś… Strong Vertical App opportunity
No Databricks footprint ❌ Weak Cold start too hard
Legacy migration is priority ❌ Weak Not ready yet

Sales Objection Framework

Objection 1: Money

“Will this product make money for me?”

Objection Response
“Apps revenue is too small” Focus on influenced revenue not direct revenue
“I can’t forecast Apps” Apps attach rate shows predictable expansion
“My comp is tied to core products” Apps accelerate core product adoption

Objection 2: Mindshare

“Too many products to position—why lead with Apps?”

Objection Response
“I have too many products to pitch” Apps is a container for other workloads—one pitch, multiple SKUs
“Customers don’t ask for Apps” Apps positions us closer to business value
“Data teams don’t care about apps” Apps unlock business team budget and sponsorship

Objection 3: Maturity

“My customer isn’t ready, or the product doesn’t fit.”

Objection Response
“Customer isn’t mature enough” Identify maturity indicators for Apps readiness
“Product doesn’t fit their needs” Qualify based on use case fit, not product features
“They’re a legacy Java shop” Position for net-new apps, not migration (yet)

Objection 4: Product Limitations

“The product has gaps that block my customer’s use case.”

Objection Response
“No horizontal scaling” Position for right use cases (internal, moderate traffic)
“No public URLs / firewall” Position for internal apps or discuss workarounds
“Fixed 24x7 pricing” Best fit for always-on internal apps
“No custom hardware” Position for standard ML/AI workloads

When to Walk Away (For Now):

  • Customer needs external-facing apps with internet exposure
  • Customer needs horizontal auto-scaling for burst traffic
  • Customer is highly cost-sensitive with variable workloads

Use Case Qualification Framework

Fit Assessment Questions

  1. Is the use case net-new or migration?
    • Net-new → Good fit
    • Legacy migration → Not ready yet
  2. Does it leverage Databricks data gravity?
    • Data already in Lakehouse → Strong fit
    • Requires new data onboarding → Okay fit
    • Data in competitor platform → Weak fit
  3. Does it require AI/ML?
    • Yes, AI-powered → Differentiator
    • No AI needed → Still fits, but weaker moat
  4. Who is the end user?
    • Business users → Good (expands addressable market)
    • Technical users only → Okay (platform extension)
  5. What’s the governance requirement?
    • Strict governance needed → Strong fit (moat)
    • Loose governance → Less differentiated

Actions for Field Enablement

Action Purpose Priority
Train FE on guided selling triggers Identify Apps opportunities High
Create archetype decision tree Quick qualification High
Develop objection handling cards Consistent responses High
Build industry-specific demos Show art of the possible Medium

Last Updated: January 2026

Related: ICP and Targeting Positioning Field Enablement